Trip type
What kind of run was it?
One tap on a tile. Out of the box they're A Standard Route, B Field Trip, C Sports and D SPED. Rename them to your garage's own words, or switch off the ones you don't use.
Add-on for One-Touch DVIR
Miles and ridership, without the clipboard.
The Mileage & Pupil Tracker puts the trip sheet on the same app your drivers use for the pre-trip. After each route or trip they log what kind of run it was, how many students rode and the ending odometer. On the 1st, your business office gets the month, bus by bus.
- Optional: $10 per driver per month
- Starting odometer carries over
- Special Needs riders counted
- Counts only, never names
Shown with made-up demo data
4trip types
A to D out of the box: Standard Route, Field Trip, Sports and SPED. Rename them to fit your garage.
1st
of every month: a mileage and pupil-count report for every bus, in its own email to your business office.
2workbooks
Bus Mileage and Bus Ridership, filled in every night and shared view-only with your business office.
0names
Pupil counts only. The tracker never asks for a student's name.
What a driver logs
A few taps after the run. No math.
When a route or trip is done, the driver logs it on the same app they use for the pre-trip. Four things, most of them a tap or two, then Submit Trip.
Pupils
How many rode, by level.
Elementary and High School counts, with big plus and minus buttons. The total adds itself. A head count is all it asks for: no names, no rosters.
Odometer
The miles figure themselves.
The starting reading carries over from the bus's last trip (the phone picks it up from the office when it has signal), so the driver types only the ending odometer. If that starting number is ever wrong, the driver doesn't fix it on the phone. Your supervisor fixes it on the Trips page in the mechanic app.
Times
Start and end times, where you want them.
Your call, set up for your garage. You can skip times on daily routes and ask for them only on field trips and sports trips. Those trips can also ask for a short description, like where the team played.
The “Does this look right?” check
A badly slipped digit gets flagged before it's logged.
Type 48,436 instead of 48,236, and a 24-mile route turns into 224 miles on the month-end report. So once a bus has a few trips on the books, the phone knows about how far it usually goes on each route, morning and afternoon, and speaks up when a trip is way off.
- More than double, or less than half, the bus's usual miles for that run? The driver sees Does this look right? before the trip goes in.
- It also asks about a route of a mile or less, a route with no students, and an end time earlier than the start time.
- The driver fixes it, changes the trip type, or confirms it. A confirmed trip goes in. The office runs the same check on its own numbers, and if it agrees, the trip lands on the supervisor's Trips page for a second look. It also catches a far-off trip the phone missed.
The check, as the driver sees it
Month-end
On the 1st, the mileage report is already written.
Separate from your inspection report, your business office gets its own email on the 1st: a PDF for every bus with the month's miles and rider counts. Nobody builds a spreadsheet. Nobody chases drivers for odometer slips.
- Days operated, trips and miles for each bus, with route, field trip, sports and Special Needs miles split out.
- Elementary and High School rider counts, plus a trip-by-trip ledger: date, trip type, odometer and miles.
- If you want them, Excel workbooks ride along in the same email: one for mileage, one for ridership.
PDF for each bus
Mileage workbook (.xlsx)
Ridership workbook (.xlsx)
Living workbooks
Your business office can watch the month add up.
Two Google Sheets, Bus Mileage and Bus Ridership, fill themselves in every night. Each has a tab for every month, August through June. Nothing to import, no button to press.
- Around 1 AM, yesterday's trips land in the current month's tab: miles by trip type, odometer readings and rider counts for each bus.
- The ridership book has a Sped column, filled from your SPED trips.
- Shared view-only. No PINs, no signatures and no inspection records inside: mileage and ridership only.
- A Status tab shows the last refresh and turns red if it's more than two days old. If a refresh ever fails, Bob gets an email automatically.
Sample data. The highlighted row filled itself in overnight.
Corrections
Loose ends get caught the same day.
Every evening the office checks the day's trips. If something needs a look, your supervisor gets one email and fixes it from the mechanic app. On a clean day, no email at all.
The evening trip check
One email, only when it's needed.
It looks for a bus that was inspected but has no trip logged, an odometer that doesn't pick up where the last trip ended, and a route with no riders. Quiet days stay quiet.
The Trips page, in the mechanic app
Three choices per item. Every fix on the record.
Each item gets Looks right, Fix or Add missing trip. A fix runs through the same checks as the driver's phone, and it's logged with the name of whoever made it.
Plainly
What the tracker keeps, and what it doesn't.
Counts, never names
Drivers enter how many students rode, by level. The tracker never asks for a student's name.
Special Needs riders counted
SPED trips fill the Sped column in the ridership book, and Special Needs miles are split out on the monthly report.
Trips aren't signed
The driver's PIN signs inspections, not trips. A trip log is a record of miles and riders, and it's kept that way.
No location on trips
A trip carries no location, and nothing follows the bus. The miles come from the odometer.
Pricing
$10 per driver per month. Only if you want it.
The Mileage & Pupil Tracker is an add-on to One-Touch DVIR. It stays off unless your garage wants it, and the inspection app works the same either way.
- We set up your trip types and each bus's starting odometer, and share the two workbooks with your business office.
- Same support as the rest of One-Touch DVIR: call or email Bob.
- Priced per driver seat, like One-Touch DVIR itself, for the whole garage. Buses are free.
Mileage & Pupil Tracker
+$10
per driver
per month
per month
Added to One-Touch DVIR at $20 per driver per month.
Example: a 12-driver garage
One-Touch DVIR
$240
Mileage & Pupil Tracker
$120
Total
$360
Tracker questions
What business offices ask first.
Do we have to use it?
No. It's an add-on, and it stays off unless your garage wants it. Pre-trips, post-trips, defect alerts and the monthly inspection report work exactly the same with or without it.
Where does the trip data live?
With the rest of your garage's records, in its own tabs next to your inspections. Your district owns every record — it's in the agreement. Records are kept on Google, in an account we manage, and you can have a complete copy whenever you ask.
Your business office sees only the two view-only workbooks, which hold miles and rider counts and nothing else. More on security and data.
Does it slow drivers down?
Not much. The trip type is one tap, the pupil counts use plus and minus buttons that total themselves, and the starting odometer carries over from the bus's last trip. The only reading a driver types is the ending odometer.
Can we rename the trip types?
Yes. The four slots, A through D, can carry your garage's own names, and any you don't use can be switched off. D might be “SPED” for you, or “Special Needs”. You also choose which trip types ask for a short description, like a field trip's destination. We set them up with you, and change them when you ask.
Does it track where the bus goes?
No. A trip carries no location. The miles come from the odometer readings the driver enters. The only location One-Touch DVIR saves is an approximate one, attached to an inspection when the driver sends it. The app notes it only while it's open on screen, and never follows the bus.
Let's get your miles off the clipboard.
Tell us how many buses and drivers you run, and how mileage and ridership get counted today. One call, one real answer.
Serving Washington school bus garages. Calls returned the same day.